Job Description:

UOP is a wholly owned subsidiary of (COMPANY NAME). It is an international supplier of process technology, products, engineered systems and technical services to the petroleum refining, petrochemical, gas processing and energy industries and is a leader in the research and development of petroleum and petrochemical processing. Our broad objectives center on the continual development and improvement of petroleum refining, petrochemical, gas production, energy and chemical production technology.

We are seeking a Contracts Administrator/Specialist for our team in Guildford.  The position reports to the Contracts Manager, PT&E (Process, Technology & Equipment) EMEA and the candidate must work closely with the lawyers and the other administrative assistants to assist in the efficient running of the PTE Contracts Department and to provide operations management support to the Law Department.

The position will support the Guildford PT&E Sales Management, Sales Account Managers and Contracts Manager to execute the contract process from initial agreement drafts or offer to sell to order entry. Liaise directly with Contracts Manager and other department members on agreement administration and upkeep of the Law Department database. Prepare simple standard form agreements and assist others in drafting of complex agreements. Provide support to other members of the PTE Contracts and Law Department as and when required.

Major Duties/Responsibilities
  1. Assist the Contracts Manager and Law Department to carry out the PT&E Sales contract process by providing direct assistance to the Contracts Manager, specifically:
  (i) Deal with internal customer's requests in a timely and proper manner. Log, docket and prioritize all new requests for contracts being received into the department.
  (ii) Input data into the Legal Department Database to ensure that legal records are kept accurate and up-to-date. Provide reports from the same when required.
  (iii) Ensure proper filing of all open, on-going and closed docket files.

2. Prepare and/or amend agreements and other legal documentation agreement drafts such as non-disclosure agreements, service supply contracts and other agreements, as requested by the Contracts Manager. Prepare drafts for review by the Contracts Manager or for the legal staff as requested.

3. Complete such other tasks as may reasonably be assigned.
  The job-holder will be expected to lead the administration of the Contracts Department working in conjunction with the Law Department, and to direct the work of 3 other administrative staff

Candidate Requirements:

* Ideally a minimum of  "A" levels, but preferably a business administration or other qualification or a degree (eg in law) or demonstrated other business experience.
* Demonstrable experience in a legal practice or in the contracts or procurement group of a project organization in the energy industry or a in a legal practice of a firm of solicitors having significant commercial law business. Other relevant experience will be considered.
* He/She must be able to work on their own initiative and, at times, under pressure.
* Must be competent with standard PC applications and will be trained to use the UOP Legal 'Dockets' Database. They will also be required to undertake all administrative duties including photocopying, filing and other general office duties.
* Accurate typing skills are required in this position along with an advanced knowledge of Microsoft Word, Outlook and some experience of Excel.
* The Department continually deals with long and detailed agreements. Therefore, accuracy and attention to detail are particular requirements.
* A good telephone manner is required and the ability to communicate at all levels is essential